Use of Cinematography Equipment

Equipment Lists

In all messaging, the project and contact type needs to be clear from the title of the email. For example:

Production Name / Production Number / Camera Equipment

Production Name – Number / Workflow test

Production sends us two separate lists, one for camera equipment, one for lighting equipment. The lists need to include the following details in the attached file:

• Name of the production and production number
• Heads of Department (with phone number and email)
• Scheduling
  • Prep and pick-up dates and time of day
  • Shooting days
  • Return date and time
• The list of equipment
  • Only include equipment found from our inventory
  • Please use the specified names

We will be saving the files and as we coordinate and check productions’ needs multiple times, it is a major time cost to double check what lists we are looking at.

Production drives and radio phones are often requested separately by producers, for these items it is not necessary to create a list attachment, an email or a phone call will suffice.

Updating Bookings

If we have received rough preliminary lists, it is sensible for us to just delete those pre-bookings and create the actual finalized booking from scratch. But once the full list has been sent and booked, we need a method to update the bookings without checking hundreds of lines individually, as there will always be a need to make some adjustments before the action starts.

The recommended way is to send us the full list again, but with the changes clearly indicated, what items were removed, what were added, what was the original item count and what is the new.
Remember to also update the file name for new version, for example with a ”v2” suffix. That way everyone can easily make sure they are referencing the latest version of the list.

Of course, if the production equipment consists of just a handful of gear, simple email will suffice.

Production drives

Productions may borrow 3 drives from Takeout for the whole post production period. Currently we have 1x 4TB SSD & 2x 5TB HDD for each production. Once the post production has been finished and all the material is backed up elsewhere, these drives are to be returned back to Takeout for the next productions.

DIT Station includes two SSD’s, which are to be kept with the DIT machine at all times. Takeout will also format the DIT drives between each production. If you think you need extra time to transfer all the files from the DIT Station, please make sure to arrange it with us.